The Responsibilities Of An Administrative Assistant
Submitted By: Amy Nutt In any company, one of the employees with the biggest
variety of responsibilities is the Administrative Assistant. A good Administrative
Assistant is constantly flexible, and doesn’t limit his or her responsibilities
to typing or filing or answering phones. As an Administrative Assistant’s
prime responsibility is the running of the office, the work of an Admin
changes from day to day. Though the clerical and
office skills of many Admins are often overlooked, the best Admin Assistants
can make themselves stand out by completing office tasks with the utmost
efficiency. Though it’s difficult to list the specific responsibilities
of an Administrative Assistant, some of the most common tasks an Admin
must undertake in the running of the office are: Answering Phones and
Scheduling Appointments Though many larger companies have Receptionists,the
job of answering the
phones in smaller companies often falls to the Administrative Assistant.
This is often one of the more difficult responsibilities an Admin has,
as phone calls range from client questions, to information from corporate,to
irate customers.Many Admin Assistants also schedule meetings, both internally
and with external customers and support.This requires sharp organizational
skills,
as mixing up free times and dates for busy co-workers can lead to disaster.
Preparing and Sending Correspondence Whether it be writing the end-of-year
newsletter or an informational letter to clients, many Admin Assistants
are give the job of organizing, writing, and sending correspondence. This
requires good communications abilities, as well as an in-depth knowledge
of grammar and spelling. The sending of correspondence, especially in
large volume, often requires expertise with Microsoft Word’s Mail
Merge feature, as well as experience with Excel spreadsheets. Writing
and Preparing Reports, Documents, and Click
Here to Next
